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Erasmus+

EU programme for education, training, youth and sport

This guide is a detailed technical description of the Erasmus+ programme. It is mainly intended for organisations applying for funding.

If you are looking for a quicker overview, please read how to take part.

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European Youth Together

European Youth Together projects aim to create networks promoting regional partnerships, to be run in close cooperation with young people from across Europe (EU Member States and third countries associated to the programme). The networks should organise exchanges, promote trainings (for instance for youth leaders) and allow for young people themselves to set up joint projects, all of which can be done through both physical and online activities.

Objectives of the action

European Youth Together projects aim to create cooperation, enabling young people across Europe to set up joint projects, organise exchanges and promote trainings (e.g. for youth leaders/youth workers) through both physical and online activities. The action will support transnational partnerships for youth organisations from both grassroots and large-scale level, aiming to reinforce the European dimension of their activities.

Important thematic priorities are working with and promoting the EU Youth Goals Strategy 2019-2027 1 and the European Youth Goals. The European Youth Goals are also reflected in President von der Leyen Commission’s political guidelines. Project proposals may also treat the legacy of the European Year of Youth 2022 and the outomes of the ‘Conference for the Future of Europe’. The European Parliament elections in 2024 are relevant in the context of this action.

Youth networks should consider ways of forging solidarity and inclusiveness in the recovery from the COVID-19 pandemic.

Specific objectives

The action seeks to specifically support at least one of the following specific objectives:

  • The promotion and development of more transnational structured cooperation, online and offline, between different youth organisations to build or strengthen partnerships focusing on solidarity and inclusive democratic participation of all against a backdrop of the backlashes on socio-economic structures and in line with the EU Youth Strategy 2019-2027, the European Youth Goals, the EU Youth Dialogue and the European Year of Youth 2022;
  •     the promotion of the six core EU values that form the basis of our society: Respect for human dignity; Freedom; Democracy; Equality, Rule of law and Respect for human rights, including those of minorities;
  • youth organisations involved in initiatives to encourage young people to participate in the democratic process and in society by organising trainings, showcase commonalities among young Europeans and encourage discussion and debate on their connection to the EU, its values and democratic foundations. This includes organising events as a lead-up to the 2024 elections to the European Parliament and beyond
  • the promotion of participation of under-represented groups of young people in politics, youth organisations and other civil society organisations by engaging youth with fewer opportunities such as vulnerable and socio-economic disadvantaged youth;
  • new ways to empower youth organisations, by supporting innovative ways of cooperation and network creation, development and management. Indicatively, this could include enhancing collaboration between youth organisations in a digital context through non-formal learning methods and organisational models such as alternative modes of exchanges and mutual aid.
  • the reinforcement of the European dimension of the activities of grassroots youth organisations, including activities on how to live better together and helping to design sustainable future ways of living transnationally, in line with the European Green Deal and the New European Bauhaus initiative.

Activities

The action targets NGOs (not for profit) and public bodies, which propose projects with a capacity to mobilise young people in partnerships covering different countries and regions within the EU Member States and third countries associated to the Programme and to contribute to the development and implementation of  the EU Youth Strategy, policy formulation and interaction with major stakeholders in the field of Youth.

Mobility activities for young people may form a key component of European Youth Together projects. This mobility should offer cross-border exchanges and non-formal or informal training opportunities for young people from across Europe that can be prepared and supported through online fora to contribute to the objectives of this action. These mobility activities must be very clearly justified according to the objectives of the action and principles of value for money.

All the activities should contribute to broadening the outreach towards youth, reaching young people both within and beyond youth organisations including youth with fewer opportunities, to ensure a diversity of voices is heard.

Which are the criteria to be met to apply for the European youth together grassroots action?

Eligibility criteria

In order to be eligible for an Erasmus grant, project proposals for European Youth Together must comply with the following criteria:

Eligible participating organisations (Who can apply?)

In order to be eligible, the applicants (beneficiaries and affiliated entities, if applicable) must be:

  • legal entities;
  • established in an EU Member State or third country associated to the Programme;
  • NGOs (including European Youth NGOs and national Youth Councils) working in the field of Youth;
  • public authorities at local, regional or national level                                                                                                         

Public or private companies (small, medium or large enterprise, including social enterprises) as well as their affiliated entities, may also participate but not as coordinator.

Beneficiaries can, for example, be:  

  • a non-profit organisation, association, NGO (including European Youth NGOs);  
  • a national Youth Council;  
  • a public authority at local, regional or national level;  
  • an education or research institution;  
  • a foundation

Consortium composition (Number and profile of participating organisation)

Proposals must be submitted by a consortium of minimum of 5 applicants (beneficiaries, not affiliated entities) from at least 5 EU Member States and/or third countries associated to the Programme.

Associated partners are allowed. Affiliated entities and associated partners do not count towards the minimum eligibility criteria for the consortium composition.

Geographic location (Venue of the activities)

Activities must take place in an EU Member State or third country associated to the Programme.

Duration of the project    

Projects should normally last 24 months (extensions are possible, if duly justified and through an amendment).

Where to apply?    

To the European Education and Culture Executive Agency (EACEA), based in Brussels.

The same organisation can submit only one application to this action by the deadline. 

Call ID: ERASMUS-YOUTH-2024-YOUTH-TOG

When to apply?

Applicants have to submit their grant application by 7 March at 17:00:00 (Brussels time).

How to apply?

For more information, please consult Part C of this Guide.

Applicant organisations will be assessed against the relevant exclusion and selection criteria. For more information please consult Part C of this Guide.

Setting up a project

A ‘European Youth Together project consists of four stages, which start even before the project proposal is selected for funding e.g.

  1. Project identification and initiation;
  2. Project preparation, design and planning;
  3. Project implementation and monitoring of activities; and
  4. Project review and impact assessment. Participating organisations and participants involved in the activities should take an active role in all those stages and thus enhance their learning experience.
  • Identification and initiation; identify a problem, need or opportunity that you can address with your project idea in the context of the call; identify the key activities and the main outcomes that can be expected from the project; map the relevant stakeholders and potential partners; formulate the project’s objective(s); ensure the project’s alignment to the participating organisations’ strategic objectives; undertake some initial planning to get the project off to a good start, and put together the information required to continue to the next phase etc.;
  • Preparation, design and planning; specify the project scope and appropriate approach, decide on a schedule for the tasks involved; estimate the necessary resources and develop the detail of the project e.g. needs assessment; define sound objectives and impact indicators (specific, measurable, achievable, relevant and time-bound); identify project and learning outcomes; development of work programme, activity formats, expected impact, estimated overall budget; preparing a project implementation plan including strategic aspects of project governance, monitoring, quality control, reporting and dissemination of results; defining practical arrangements and confirmation of the target group(s) for the envisaged activities; setting up agreements with partners and writing the proposal etc.; 
  • Implementation and monitoring of activities: carrying out the project implementation according to plans fulfilling requirements for reporting and communication; monitoring ongoing activities and assessing project performance against project plans; identifying and taking corrective action to address deviations from plans and to address issues and risks; identifying non-conformities with the set quality standards and taking corrective actions etc.;
  • Review and impact assessment: assessing project performance against project objectives and implementation plans; evaluation of the activities and their impact at different levels, sharing and use of the project's results, etc.

Horizontal aspects to be considered when designing your project:

In addition to complying with the formal criteria and setting up sustainable cooperation arrangement with all project partners, the following elements can contribute to increasing the impact and qualitative implementation of ‘European Youth Together projects’ throughout the different project phases. Applicants are encouraged to take these opportunities and dimensions into account when designing their project.  

Environmental sustainability

Projects should be designed in an eco-friendly way and should incorporate green practices in all its facets. Organisations and participants should have an environmental-friendly approach when designing the project, which will encourage everyone involved in the project to discuss and learn about environmental issues, reflecting about what can be done at different levels and help organisations and participants come up with alternative, greener ways of implementing project activities. 

Inclusion and diversity

The Erasmus+ Programme seeks to promote equal opportunities and access, inclusion and fairness across all its actions. To implement these principles, an Inclusion and Diversity Strategy has been devised to support a better outreach to participants from more diverse backgrounds, in particular those with fewer opportunities facing obstacles to participate in European Projects. Organisations should design accessible and inclusive project activities, taking into account the views of participants with fewer opportunities and involving them in decision making throughout the whole process. 

As a transversal principle, participating organisations should pursue strategies to connect to young people at grassroots level from a diversity of backgrounds. This covers the involvement of a diverse youth population with fewer opportunities, including those from remote/rural areas and/or with a migrant background. Therefore, all the activities should contribute to widening both the outreach of young people and their active engagement so as to ensure a diversity of voices are brought together.

Digital dimension

Virtual cooperation and experimentation with virtual and blended learning opportunities are key to successful projects. In particular, projects are strongly encouraged to use the European Youth Portal and the European Youth Strategy Platform to work together before, during and after the project activities.

Common values, civic engagement and participation

Projects will support active citizenship and ethics, as well as foster the development of social and intercultural competences, critical thinking and media literacy. The focus will also be on raising awareness on and understanding the European Union context.

Award criteria

Relevance of the project (maximum score 30 points)

  • Purpose and EU added value: the proposal establishes and develops an EU added-value project that supports policies at EU level relevant for youth – most notably the EU Youth Strategy 2019-2027, e.g. supporting the creation/implementation of policies, policy discussion, and collaboration with youth stakeholders in line with the EU Youth Strategy 2019-2027, the legacy of the European Year of Youth 2022 and the European Youth Work Agenda.
  • EU Values: The proposal is relevant for the respect and promotion of shared EU values, such as respect for human dignity, freedom, democracy, equality, the rule of law and respect for human rights, as well as fighting any sort of discrimination.
  • Objectives: the proposal objectives are relevant to at least one of the general objectives of the action and at least one of its specific objectives; moreover, the proposal objectives are specific and clearly defined, achievable, measurable, realistic and timely; they address issues relevant to the participating organisations and of a clear added value to the chosen target groups.
  • Needs: the proposal demonstrates that is based on a thorough needs assessment based as far as possible on verifiable facts and figures supported by general and specific data relevant to all countries and organisations in the consortium. A clear needs analysis linking to the concrete realities of applicants, partners and target groups is expected.
  • Youth engagement: the proposal demonstrates an active engagement of the partnership with a diverse youth population including those from remote/rural areas and/or with fewer opportunities.

Quality of the project design and implementation (maximum score 30 points)    

  • Planning: the proposal demonstrates an active engagement of the partnership with a diverse youth population including those from remote/rural areas and/or with fewer opportunities.
  • Methodology: The implementation is based on suitable methodologies; the objectives are consistent with the activities and are clearly outlined, with logical links between the identified problems, needs and solutions; the work plan is coherent and concrete; there are suitable quality control measures and indicators to ensure that the project will be duly implemented with the required quality, in scope, in time and within budget; there are concrete and suitable risk management and contingency plans.
  • Cost effectiveness: the proposed budget is coherent, detailed enough, suited for the implementation of the project and designed to ensure the best value for money. The resources assigned to work packages are in line with their objectives and deliverables. The budget caters to the needs of grassroots organisations and vulnerable young people in order to encourage their inclusion in the Erasmus+ programme.

Quality of the partnership and the cooperation arrangements (maximum score 20 points)

  • Partnership profile: the partnership involves an appropriate mix of complementary organisations with the necessary profiles, skills, experience, expertise and management support to achieve its objectives; the added value of the for-profit organisations is clearly demonstrated, if involved in the consortium.
  • Geographic spread: the partnership demonstrates capacity to reflect the European economic, social and/or cultural diversity through its geographic spread so as to ensure a truly pan European cooperation.
  • Local NGOs development: the partnership has the ability to develop the capacities and knowledge of local NGOs that are not already well established at European level to achieve enhanced peer-to-peer collaboration between NGOs across Europe.
  • Commitment & tasks: the distribution of responsibilities and tasks in the partnership is clear and appropriate; the coordinator shows high quality management and potential for coordination of transnational networks and leadership in complex environments; young people are suitably involved in all stages of the project implementation.
  • Cooperation arrangements: the governance mechanisms proposed will ensure an effective coordination, decision-making, communication and conflict resolution between the participating organisations, participants and any other relevant stakeholders.

Impact (maximum score 20 points)

  • Impact & Sustainability: The proposal identifies pathways for contributing to at least one of the expected impact areas of the action. The steps towards the achievement of the expected impact(s) of the project are clearly identified, logical and credible. Moreover, the project outcomes will have positive and tangible impact on participants and partner organisations. In particular, the project is likely to contribute towards expanding the grassroots organisations’ focus of national, regional or local activities not yet cross border in nature, where activities were scaled up or developed at EU level during and after the project lifetime, as well as on the youth community at large. The proposal identifies how the outcomes of the project could potentially contribute to changes at system level in the youth sector both within the project lifetime and beyond, to enable long lasting cooperation at EU level and/or inspire new EU youth policies and initiatives.
  • Communication & Dissemination: the proposal demonstrates capacity to undertake youth outreach and ability to communicate effectively on problems and solutions of the communities they represent to a broader global audience; in particular, the proposal provides a sound plan for the communication and dissemination of results and includes appropriate targets, activities and tasks distribution among partners, relevant timing, tools and channels to ensure that the results and benefits will be spread effectively to policy makers and are accessible to end users within and after the project’s lifetime. All measures are proportionate to the scale of the project, and contain concrete actions to be implemented both during and after the end of the project.

 

To be considered for funding, applications must score at least 60 points, also taking into account the necessary minimum pass score for each of the four award criteria (i.e. minimum 15 points for the categories ‘Relevance of the project‘ and ’Quality of the project design and implementation"; 10 points for the categories of ’Quality of the partnership and the cooperation arrangements‘ and ’Impact’).  

Ex-aequo proposals will be prioritised according to the scores they have been awarded for the award criterion ‘Relevance’. When these scores are equal, priority will be based on their scores for the combined criteria ‘Quality’. When these scores are equal, priority will be based on their scores for the criterion ‘Impact’.

If this does not allow to determine the priority, a further prioritisation can be done by considering the overall project portfolio and the creation of positive synergies between projects, or other factors related to the objectives of the call. These factors will be documented in the panel report.

Expected impact

The granted projects should demonstrate their expected contribution to EU youth policy by:

  • building on the objectives of the EU Youth Strategy 2019-2027 and more specifically by demonstrating how they are contributing to the ‘Engage-Connect-Empower’ priorities of the Strategy; 
  • building on outcomes of the European Youth Goals, the EU Youth Dialogue and the European Year of Youth 2022 legacy other youth debate projects and opinion surveys related to the future of Europe such as the European Youth Work Agenda and linking them to policy development at local/regional/national/European level; 
  • improving the involvement of young people in democratic life, in terms of active citizenship and engagement with decision-makers (empowerment, new skills, involvement of young people in project design, etc.);
  • helping to improve the capacity of the youth sector active at grassroots level to work transnationally focusing on inclusiveness, solidarity and sustainability and promoting transnational learning and cooperation between young people and decision makers;
  • upscaling existing best practices and outreach beyond local levels (rural, cities, regions, countries) and the regular network(s) including making good use of digital means to stay connected under all circumstances even in situations of remoteness, isolation or confinement;
  • disseminating their results in an effective and attractive way among young people involved in youth organisations, so as to pave the way for more systematic partnerships, and also among youngsters who are not affiliated to youth structures or those with fewer opportunities, so as to pave the way for more systematic partnerships.

As a general rule, and within the limits of existing national and European legal frameworks, results should be made available as open educational resources (OER) as well as on relevant professional, sectorial or competent authorities’ platforms. The proposal should describe how data, materials, documents and audio-visual and social media activity produced will be made freely available and promoted through open licences, and will not contain disproportionate limitations.

What are the funding rules?

The grant will be a lump-sum grant2 . This means that it will reimburse a fixed amount, based on a lump sum or financing not linked to costs. The amount will be fixed by the granting authority on the basis of the estimated project budget, evaluation result and a funding rate of 80%.

Maximum EU contribution per project: EUR 500,000  

Financial support to third parties (FSTP) is allowed for grants and prizes under the following conditions:

  • the calls must be open, published widely and conform to EU standards concerning transparency, equal treatment, conflict of interest and confidentiality  
  • the calls must remain open for at least two months  
  • the outcome of the call must be published on the participants’ websites, including a description of the selected projects, award dates, project durations, and final recipient legal names and countries
  • the calls must have a clear European dimension

Financial support to third parties will be accepted in projects which allow for young people themselves to set up joint projects.

Your project application must clearly specify why financial support to third parties is needed, how it will be managed and provide a list of the different types of activities for which a third party may receive financial support. The proposal must also clearly describe the results to be obtained.   

The maximum amount per FSTP is EUR 60.000.

Volunteers are not allowed.

How is the project lump sum determined?

Applicants must fill in a detailed budget table according to the application form, taking into account the following points:

  • The budget should be detailed as necessary by beneficiary/-ies and organised in coherent work packages (for example divided into ‘project management’, ‘training’, ‘organisation of events’, ‘mobility preparation and implementation’, ‘communication and dissemination’, ‘quality assurance’, etc.);
  • the proposal must describe the activities covered by each work package;
  • the applicants must provide in their proposal a breakdown of the estimated costs showing the share per work package (and, within each work package, the share assigned to each beneficiary and affiliated entity);
  • Costs described can cover staff costs, travel and subsistence costs, equipment costs and subcontracting as well as other costs (such as dissemination of information, publishing or translation).

Proposals will be evaluated according to the standard evaluation procedures with the help of internal and/or external experts. The experts will assess the quality of the proposals, against the requirements defined in the call and the expected impact, quality and efficiency of the action.

Following the proposal evaluation, the authorising officer will establish the amount of the lump sum, taking into account the findings of the assessment carried out.

The project achievements will be evaluated on the outcomes completed. The funding scheme would allow putting focus on the outputs rather than the inputs, thereby placing emphasis on the quality and level of achievement of measurable objectives.

More details are described in the model Grant Agreement available in the Funding and Tender Opportunities Portal (FTOP).

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