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Erasmus+

EU programme for education, training, youth and sport

Project Results Platform - Legal issues

(last updated: 25 February 2022)

Legal notice

The information on this site is subject to a disclaimer and copyright notice.

Specific Privacy Statement

Erasmus +, European Solidarity Corps and Creative Europe Project Results Platform (E+/ESC/CE PRP) are the electronic platforms for the dissemination and exploitation of results of projects funded by the Directorate-General for Education, Youth, Sport and Culture (DG EAC) of the European Commission. The dissemination and exploitation platform offers a comprehensive overview of all projects funded under the Erasmus+, European Solidarity Corps and Creative Europe programmes as well as of some projects funded under the previous programmes (Life Long Learning, Youth in Action, Culture…).

The relevant legal bases are:

  • Regulation (EU) 2021/817 of the European Parliament and of the Council of 20 May 2021 establishing Erasmus+: the Union Programme for education and training, youth and sport and repealing Regulation (EU) No 1288/2013
  • Regulation (EU) 2021/818 of the European Parliament and of the Council of 20 May 2021 establishing the Creative Europe Programme (2021 to 2027) and repealing Regulation (EU) No 1295/2013
  • Regulation (EU) 2021/888 of the European Parliament and of the Council of 20 May 2021 establishing the European Solidarity Corps Programme and repealing Regulations (EU) 2018/1475 and (EU) No 375/2014

For what ends will the data be used?

The data will be used to give information about projects financed by European Commission programmes in the fields of education, training, youth, sport, culture and audiovisual.

What sort of information is collected?

Information about the projects, such as: 

  • contact details for the contractor and his partners: address, telephone number, fax, e-mail, url
  • professional information about the contact person in the contracting organisation: name, first name, e-mail
  • other specific information, such as the project target group, the duration of the project…
  • project results and outputs, if made available by the beneficiary

What technical means are used?

The information is published in an automated way coming from project cycle management tools such as e-Grants and PMM for the new generation of programmes (Erasmus+, European Solidarity corps and Creative Europe).

How is consent expressed by data owners?

Data owners express their consent by uploading results (i.e. photos of the data subjects) but also by explicitly agreeing on certain personal data to be displayed publicly (i.e. name, surname of contact person for the coordinating partner).

Who is the data communicated to?

The information on the projects is available to the general public on the Erasmus+, European Solidarity Corps and Creative Europe dissemination platform websites.

How can I have access to my information, in order to verify its accuracy and, if necessary, correct it?

Any request for modification must be sent by mail or electronic mail to the address of the National Agency or the Executive Agency responsible for the management of the contract.

The information on the project comes from the contractor himself, being the information submitted in application phase and recorded in the management systems. A specific procedure in the E+/ESC/CE PRP system foresees that any change in the fields contained in the basic project description is modified automatically through a technical update of data from the management tools, where the latest changes are always reflected. In the particular case of personal data for contact persons, i.e. name, e-mail and telephone, the default option is to hide these data from the public interface. The contractor has then an "opt-in" button by which he/she can choose which data can be displayed or not for each of the partners and coordinating organisation.

How long are contact details held?

The retention of personal data will be ten years after the end of each of the programmes mentioned under point 7, i.e. Lifelong Learning, Youth in Action, Culture, Tempus, Erasmus Mundus, Creative Europe and Erasmus+ in consideration of the following legal obligations/constraints:

  • the time limit for potential appeal from applicants or beneficiaries not selected to receive a grant
  • the time limit for potential audits to selected projects
  • the obligation to evaluate the impact of the Programmes, as provided in the Decisions establishing the programmes

Who can I contact if I have questions or complaints?

Each user can contact the Commission and the platform administrator by contacting the first line support Helpdesk, as explained in the "Contact us" page.

Further to the above, each user can contact:

  • Unit A.3 " Stakeholder engagement and programme impact"

DG Education and Culture Rue Joseph II, 70 1049 Brussels eac-unite-a3@ec.europa.eu or eac-projectsplatform-helpdesk@ec.europa.eu

  • DG EAC's Data Protection Coordinator: eac-data-protection@ec.europa.eu
  • The European Commission Data Protection Officer: data-protection-officer@ec.europa.eu

Conflict and complaints

In case of conflict, the complaints can be addressed to the European Data Protection Supervisor (EDPS).

Open license and Intellectual property rights

Erasmus+ promotes the open access of project outputs to support learning, teaching, training, and youth work. This serves both to ensure that publicly funded materials provide value to the general public, to increase the value, visibility and reuse of the insights and work of a project, and to ensure long-term access to the results, even if e.g. a beneficiary consortium ceases to exist.

In particular, Erasmus+ commits beneficiaries to make any educational resources which are produced in the context of projects supported by the programme - documents, media, software or other materials - freely available for the public under an open license. Such materials are known as Open Educational Resources (OER). In addition, beneficiaries must ensure that these OER are shared in an editable digital form, freely accessible through the internet (without cost, registration or other restriction), and whenever possible shared on a suitable and freely accessible platform, thus not just a project or institution specific website. The open access requirement is obligatory and is without prejudice to the intellectual property rights of the grant beneficiaries. In general, copyright grants the creator of any original work - e.g. an educational resource - the exclusive rights to use this work. Licenses are a common way for copyright holders to allow others to make use of their work. A license defines terms and conditions under which the rightholder grants specific individuals or organisations to use their work.

An open license is a way for the copyright holder (creator or other rightholder) to grant the general public the legal permission to use their work. The applied open license is usually indicated directly on the work and wherever the work is shared. As in the case of other licenses, open licenses do not imply a transfer of copyright or other intellectual property rights. Someone granting an open license for their work still remains the copyright holder of their materials and can themselves use the materials as they wish, e.g. to commercialise their project outcomes. Specifically, an open license applied to educational resources produced with support of Erasmus+, must allow the public (i.e. any third parties) at the minimum to freely:

  • Use the work;
  • Adapt the work as needed (e.g. translate, shorten, modify for local contexts, etc.);
  • Reproduce and share the original or adapted work with others (e.g. with students in the classroom, online, with peers, etc.).

While Erasmus+ encourages beneficiaries to apply the most open licenses to ensure the maximum impact of their works, beneficiaries may choose open licenses with specific conditions, in particular:

  • That the creator has to be indicated whenever the work or a derivative is used or shared;
  • That the work cannot be used commercially (e.g. sold by others, integrated in a commercial textbook, etc.);
  • That any derivatives have to be shared under the same license or licensing terms.

While beneficiaries are free to choose any open license or even develop their own open license, to avoid duplication of work, ensure legal certainty, and ensure the possibility to combine several works, Erasmus+ beneficiaries are strongly encouraged to make use of well-known existing licenses suitable for the type of resource. The license cannot contain any conditions which limit the user group, which forces users to register, participate, or otherwise undertake any specific activity, or which specifies that the use has to be requested or reported.